RULES AND REGULATIONS
Hidden Trails is committed to creating an unmatched family atmosphere at our golf, tennis, and event spaces
that will add to the enjoyment of every member, guest, and employee of the facility.
It is the intent of Hidden Trails to limit the following rules and regulation to the minimum required in order to maximize the mutual enjoyment by all its members and guests.
It is the responsibility of the members of Hidden Trails to know the rules and regulations and to cooperate with the management and staff to enforce them.
The obligation of enforcing these rules for the good of the membership is placed primarily in the hands of the management and staff, whose principal responsibility is to assure you all courtesies, comforts, privileges, and services to which you, as a member of a fine club are entitled.
The operation of Hidden Trails is under the direction of the General Manager with full authority from the Board of Directors to enforce these rules and regulations.
The Hidden Trails rules and regulations may be modified as necessary by the Board of Directors. Change in rules will be posted in the clubhouse and emailed or printed in the Hidden Trails newsletter.
The management and staff of Hidden Trails Country Club are committed to the implementation of rules and practices that will maximize the safety of all members and guests who use all of our facilities. We ask your cooperation in the enforcement of those rules and adherence to those practices.
Hidden Trails is a locally-owned, private facility. The name Hidden Trails or Hidden Trails Country Club, membership roster or facilities may not be used by any individual or organized group (within or outside the membership) to sponsor or organize any activities, to solicit the membership as a group or any individual members for any purpose, or to post advertising of any nature.
Members who wish to submit suggestions or comment on any area of Hidden Trails operations are requested to do so in writing or by email to the General Manager. Management and if needed the Board of Directors will give consideration and time to matters brought to their attention.
HOURS OF OPERATION
Hidden Trails is open Tuesday through Sunday. Hidden Trails is open on Mondays only for special outings or events pre-approved or when a designated Holiday falls on a Monday. In that case Hidden Trails will be open for the Holiday and closed the following Tuesday. Hidden Trails is closed on Christmas Day and New Year’s Day.
Breakfast is served in The Grill Tuesday through Friday from 7 am to 10 am and Saturday and Sunday from 7am to 2pm.
Sunday Brunch Buffet is served in the Ballroom Sundays and Holidays from 11 am to 1 pm.
Lunch is served in The Grill and Dining Room Tuesday through Sunday from 11 am to 3 pm. A luncheon soup and salad buffet is available Tuesday through Friday from 11am to 2 pm.
Dinner is served in the Dining Room Wednesday and Friday from 5 pm to 9 pm. Reservations are preferred.
The Grill Menu is available Tuesday through Sunday until 9pm.
The Pro Shop is open Tuesday through Sunday 8am to dusk.
The Swimming Pool is open Tuesday through Sunday from Memorial Day to Labor Day from 11am to 8pm.
The Tennis Center is open Monday through Thursday from 8:30am to 1:30pm and 3:30pm to 10pm. Friday open 8:30am to 1:30pm and 3:30pm to 8pm. Saturday 8am to 4pm and Sunday 12pm to 5pm.
Hours of operation may vary based on member usage and seasonal requirements. Notifications of changes will be communicated by email and our monthly newsletter. Closing time will be extended only if the additional usage of facilities by members and special events is more than enough to cover the cost of the extended hours.
Hidden Trails Contact Information
Main: (405) 685-7751
Fax: (405) 685-3773
Members are encouraged to introduce guests to Hidden Trails at any time; however, use of recreational facilities may require payment of a guest fee. Guest fees and policies vary per activity. All guests must be accompanied by a member, unless otherwise approved by the General Manager or the Director of Golf.
Conduct becoming to ladies and gentlemen shall be required of all persons while at Hidden Trails. The Club reserves the right, and Club Management is instructed and authorized, to refuse service to any member or guest who violates these rules. Matters of indiscretion and conduct unbecoming will be reviewed by the General Manager and the Board of Directors.
Hidden Trails provides an adequate number of parking spaces for members and their guests. Members utilizing the swimming pool and tennis center are asked to use the north parking area. Parking in designated areas is requested, and parking within a fire lane or handicapped space is prohibited. Members may use the circle drive to drop-off and pick-up passengers and golf clubs when necessary. Unattended vehicles should not be left in this area and will be towed at the vehicle owner’s expense.
We ask that all members and guests be aware of and adhere to Hidden Trails Country Club’s dress code policy. Members should inform their guests of the dress code requirements prior to their arrival. Hidden Trails staff has been directed by management to advise members and guests if their dress code is not considered in compliance with the following dress code, and to deny access or service to them if the infringing dress is not remedied immediately. The dress code applies to all areas of the clubhouse, golf course, practice areas, tennis center and swimming pool. Members and guests must use the appropriate locker room to change shoes and attire.
MEN’S DRESS CODE
Shirts: Collared shirts are required at Hidden Trails. Turtlenecks and mock turtleneck shirts tailored for golf are also acceptable shirts. Although not required, we recommend that all shirttails be tucked-in.
Men’s Bottoms Policy: Men may wear appropriate slacks or shorts for golf and in the clubhouse at any time of the year. Appropriate shorts include knee-length Bermuda shorts tailored for golf and tailored cargo shorts. No other types of shorts, including camping, tennis, athletic or cutoffs of any kind may be worn. Jeans are permitted in the clubhouse and are permitted on the golf course and practice facility November 1st through March 31st; however if they appear overly baggy, worn, torn, ripped, unclean or with holes, they will not be permitted.
Socks: Short golf socks (no higher than ankle length, such as peds or ankle cuff socks) may be worn with the shorts. No other types of socks, including knee-length or sweat socks may be worn.
Headgear: hats and caps of any kind are to be worn with the bill facing forward. Caps are permitted in the clubhouse but it is highly recommended that caps be removed while dining.
LADIES’ DRESS CODE
Shirts: Collared shirts (sleeved & sleeveless) are required at Hidden Trails. Turtlenecks, mock turtlenecks and fashion t-shirt tops tailored for golf are also acceptable shirts. Although not required, we recommend that all shirttails be tucked-in.
Ladies’ Bottoms Policy: Ladies may wear appropriate slacks, shorts or skorts for golf and in the clubhouse at any time of the year. Appropriate shorts & skorts include those tailored for golf and all shorts & skorts must fall no higher than three inches above the knee. No other types of shorts, including camping, tennis, athletic or cutoffs of any kind may be worn. Jeans are permitted in the clubhouse and are permitted on the golf course and practice facility November 1st through March 31st; however if they appear overly baggy, worn, torn, ripped, unclean or with holes, they will not be permitted.
Socks: short golf socks (no higher than ankle length, such as peds or ankle cuff socks) may be worn with the shorts and skorts. No other types of socks, including knee-length or sweat socks may be worn.
Headgear: Headwear (visors and caps of any kind) are to be worn with the bill facing forward. Visors and caps are permitted in the clubhouse but it is highly recommended that visors and caps be removed while dining.
FOOD AND BEVERAGE SERVICE
Food and beverage service is available during normal hours of operation every day of the week except Monday. Food & beverage service is available in the Grill, dining room, men’s and ladies locker rooms, tennis center, and swimming pool. No food or beverages shall be allowed on property other than what is served by Hidden Trails staff, with the exception of an occasion cake.
Hidden Trails will not serve any alcoholic beverages to a person who is under the age of twenty-one (21) or who cannot produce a valid ID. Hidden Trails Country Club maintains a conservative policy concerning the service of alcoholic beverages to a member or guest who appears to have had too much to drink. Hidden Trails is directly liable if an intoxicated individual causes damage, injury or death as a result of too much to drink. So please understand if we politely refuse to serve anyone a drink and allow us to provide a safe ride home, if needed. Alcoholic beverages may not be brought onto the Hidden Trails grounds, stored in lockers or be taken off of the grounds.
Although adequate seating is normally available in the Club dining facilities, members are encouraged to make reservations when planning to dine with us. Dining reservations are required for groups of eight (8) or more. All dining reservations can be made by calling t 405-685-7751. If you are unable to honor the reservation, kindly inform the staff at the earliest possible time. Table reservations cannot be held longer than 15 minutes beyond the specified time. Certain social events may require invoking the cancellation policy, if not canceled 24 hours prior to the event, all fees will be charged. There are specific rules pertaining to the reservation of golf tee times. These specific rules are included in the golf section of the rules and regulations.
Private dining and meeting rooms capable of serving groups from twelve (12) to two hundred fifty (250) persons are available for breakfasts, luncheons, dinners, and meetings. Functions are available on a reserved basis for business meetings, conferences, wedding ceremonies, wedding receptions, and private parties. Members may also reserve use of the swimming pool area at any time. Reservations and special arrangements can be made by contacting the Director of Events.
A wide variety of social and recreational programs are offered to members and their guests on a regularly scheduled basis. Instructional and competitive programs are also available to juniors and adults in golf and tennis. Members should telephone the golf shop, tennis center or General Manager for specific details.
Hidden Trails has a website at www.HiddenTrailsOKC.com and FaceBook page at Facebook.com/HiddenTrailsOKC. Each member can access the website for information and events pertaining to Hidden Trails. The newsletter is a monthly newsletter and is posted monthly sent via e-mailed and by hard copy. The newsletter contains information that will help members plan their family calendar and allow them to stay informed about the functions and events at Hidden Trails each month.
LOCKER ROOM SERVICES
The locker rooms are available for the convenience of members and their guests. Private lockers may be rented in both the men’s and ladies’ locker rooms by contacting the General Manager. Annual or monthly charges are billed for private lockers at the time rental arrangements are made. Members may not keep golf clubs or any alcoholic beverages in their lockers. Hidden Trails or its staff is not responsible for the loss of private belongings in the locker room. Anyone under the age of eighteen (18) must be accompanied by a member or staff member that is eighteen (18) years of age or older.
On or about the first day of each month a statement will be mailed to each member indicating all dues, fees and usage of the facilities and services. A member may also request to have their statement e-mailed to their home or business. Member accounts are to be paid in full on or before the tenth (10) day of the month of the statement. When the account of any member has not been paid in full by the twentieth (20) day of the billing month, a $35 late fee will incur. If a member has not paid their statement by the twentieth (20) of the month, the business office will make an attempt to contact the delinquent member by telephone informing them of the past due amount. If the account remains delinquent by the thirtieth (30) day of the billing month, a fee of 2% of the outstanding balance will incur. The business office will send a letter stating that the account is delinquent and that if the past due amount has not been satisfied by the end of the month following the billing month (60 days), an additional $35 late fee will incur plus 2% of the outstanding balance and the member’s Hidden Trails charging privileges will be withheld for such member, its spouse, any eligible child and any corporate delegates. If the account remains delinquent by the last day of the following month (90 days), the business office will send a letter stating that the membership of that member will be terminated and the account will be forwarded to a collection agency.
TIPPING AND SERVICE CHARGES
As is tradition in the golf club service industry, the salaries of many employees are established with an assumption that they will be supplemented by gratuities. The management at Hidden Trails believes that to warrant the dedication and service provided by our staff, we must make sure that they are properly compensated. The Hidden Trails staff is valued and thus fairly compensated with a wage not dependent on gratuities. Likewise it is the belief that everyone within the Hidden Trails Country Club membership deserves the same first-class attention, service and consideration while at Hidden Trails. Fair wage not dependent on gratuities insures this is reality. To support the Hidden Trails policy we access a standard 15% service charge to all restaurant and bar tabs and a 20% service charge for large events, and catering.
Hidden Trails prohibits smoking inside the facility. Smoking is only permitted outside the building and on the patio area. Please discard all cigarette & cigar butts in the provided ashtray receptacles.
No member or guest shall take any article belonging to Hidden Trails from the premises. Members will be held liable for loss or damage to club property caused by themselves or their guests including golf carts.
Hidden Trails shall not be held responsible to any member or guest for the loss of property of any kind. Articles not claimed within thirty (30) days will be disposed of or awarded to an appropriate charitable organization at the discretion of the General Manager.
No entertainment of any kind shall be brought onto Hidden Trails premises unless approved in advance by the General Manager.
USE OF GROUNDS
The lake and creeks within the Hidden Trails boundaries are considered dangerous areas and shall not be used for any purpose, including fishing, boating, sledding, walking, jogging or wading. Hidden Trails does not employ continuous lifeguards. A phone is available for emergency use. Parents should remain especially vigilant to assure that their children do not wander, without supervision, outside the confines of the pool’s fence.
USE OF VEHICLES
Vehicles are permitted in authorized parking areas only. Bicycles, motorized scooters, mini-bikes, sleds, mopeds, go-carts, skateboards, roller blades, and motorcycles may not be used or driven within the Club grounds or on the golf course at any time, unless they are used to transport Members or their guests to the club and must be parked in the designated parking areas.
Pets are not allowed on premises, with the exception of service animals.
SOLICITING AND SALES
The sale of any product or service not belonging to Hidden Trails or the canvassing for funds is not permitted on the property without permission from the General Manager. No posters, advertisements, publications or notices shall be displayed or distributed on the premises without permission of the General Manager.
SAFETY AND ACCIDENTS
Hidden Trails is concerned about the safety and well being of all of its members and their guests. Should a member observe an act, situation or circumstance that is unsafe, they are asked to notify the General Manager and report the incident, accident or unsafe environment. If a member should experience an emergency of any kind, please call 911, tend to the person and seek help from the staff. If a member should be hurt or have an accident on the premise, they should immediately notify Hidden Trails staff so that an accident report may be completed.
Hidden Trails Country Club does not allow concealed weapons of any type on the property.
SWIMMING POOL RULES & REGULATIONS
Children 12 years old and under must be accompanied by an adult or person 16 years of age and older in swim attire.
All persons are required by health code to take a cleansing shower before entering the pool.
Proper swim attire is required at all times. No street clothes, cut-offs, golf shorts, tennis shorts are allowed.
No bottles or glass containers are allowed in the pool area.
No excessive horseplay (running, pushing, wrestling, etc.) or abusive language will be allowed. Repeat violators will be denied access to the pool facility.
No pets are allowed in the pool area.
No floats, rubber or plastic toys are allowed in the pool except for personal flotation devices.
As required by law, swim diapers must be worn by preschool children, children in diapers and children who are not potty-trained.
During electrical storms and other hazardous conditions, patrons will be asked to get out of the pool and take cover under the snack bar area. The manager on duty will make this decision. All members and guests must comply with this decision immediately.
No throwing of objects will be allowed in the pool area.
The pool is available for private use. Fees are based on the number of persons, hours of use and lifeguard requirements. Members are asked to adhere to the food and beverage policy, with the exception of an occasion cake and ice cream. Members will be responsible for all clean up afterwards. Failure to do so will result in a charge of a clean up fee to the members account. Food and beverage personnel will not be present for private parties unless food, beverages or alcoholic beverages are required. For more details, contact the Director of Events.
GOLF RULES AND REGULATIONS
These rules and regulations are for the purpose of providing an enjoyable golf experience for all golfers at Hidden Trails Country Club. It is expected that all members and guests shall be subject to and abide by the following rules:
The Rules of Golf as approved by the U.S.G.A. will govern all play except when modified by local rules. When necessary, changes in the local rules will be posted in appropriate places throughout the Club. The Director of Golf and the professional staff will determine the rules of all Club sponsored tournaments. All information regarding Club sponsored tournaments will be provided in writing to all competitors prior to play.
The golf course will be open for play starting at 7:00 a.m. Tuesday thru Sunday during the months of April thru October. In the event of excessive summer temperatures, the Director of Golf & Golf Course Superintendent may choose to start play at an earlier time. The golf course will be open for play starting at 8:00 a.m. Tuesday thru Sunday during the months of January, February, March, November & December. Start times may be delayed depending on frost & extremely low temperatures. The golf course will close at dusk. The golf course and its facilities will be closed on Monday’s, with the exception of a Club approved outside event and the following Monday holidays: Memorial Day and Labor Day. The course will be open on these holidays and will be closed on the following Tuesday. On the day that the golf course is closed, the practice facilities are also closed.
Tournament play or scheduled activities shall take precedence over regular play.
The Director of Golf shall have full authority to regulate play on the golf course. The Golf Course Superintendent or his designated representative shall have full authority to restrict or prohibit play due to weather, course conditions or general maintenance.
All members and their guests must register with the golf shop before beginning play or using the practice facilities. Each player’s name must appear on the daily tee sheet.
Each player must have their own set of golf clubs or make arrangements for rental equipment with the golf shop.
Acceptable golf attire, as stated in the Hidden Trails rules & regulations, is required at all times while on the golf course, practice range or putting green. Each golfer must wear soft spikes or soft-soled athletic shoes. No player, member or guest, will be permitted on the golf course, practice range, putting green or allowed to ride along with a player if not properly attired.
Practice will be limited to designated areas only. The practice facility will open thirty (30) minutes prior to the first starting time and will close one (1) hour before dusk, except when maintenance functions are being performed or when inclement weather dictates closure. Practice on the golf course is prohibited. Use of practice areas by guests of members is allowed with prior approval by the professional staff. Range balls are made available for practice only and must remain on the practice facility. Members or guests found playing with range balls on the golf course or short course may be subject to fine of $25 each ball.
Starting times are not required, but are advised for all players. Starting times may be reserved one week (7 days) in advance and may be reserved in person or by calling the golf shop. All players are to be ready to play at their group’s scheduled tee time. Groups who arrive late for their scheduled tee time will be given the next available time. Members without starting times will be accommodated by the professional staff on a first-come, first-serve basis provided there is an available starting time.
All play will commence from the #1 tee box unless otherwise authorized by the professional staff. Starting on a hole other than #1 does not guarantee the right to immediately begin on the first tee at the turn. Players starting on a hole other than #1 are asked to check in with the golf shop before making the turn. Players who stop at the turn for a lengthy amount of time may forfeit their position on the #10 tee if there is a delay.
All players are encouraged to play ready golf and keep up with the group in front of them. It is expected that a round of golf shall not exceed four hours and 15 minutes. If a group falls out of position, the course marshal or professional staff will ask the group to exercise one of the following options: (1) close the gap and maintain that position (2) step aside and allow faster groups to play through (3) skip the next tee shot, move forward and begin play at the 150 yard marker. No mulligans or hitting more than one ball from a location is allowed.
Threesomes, foursomes and fivesomes are permitted at all times when the golf course is open. Singles and twosomes have no priority on the golf course in terms of pace of play. No sixsomes will be allowed unless approved by the Director of Golf.
Juniors under the age of ten (10) will be allowed on the golf course, practice range or putting green if they are accompanied by an adult. Juniors under the age of sixteen (16) will be restricted from teeing off between the hours of 11:00 a.m. and 2:00 p.m. unless approved by the Director of Golf. A junior under the age of eighteen (18) will not be allowed to play in Club sponsored tournaments unless the event is sanctioned as a Junior Tournament.
Handicaps are determined under the guidelines of the U.S.G.A. and managed by the Director of Golf and his staff. Every Member in the interest of fair play shall return a scorecard for every golfing round (9 or 18 holes) played. The card should be completed with full name, date and tees played. The card should be returned as soon as possible after completion of play. If a Member does not turn in all scores or does not observe the spirit of the handicap system, a handicap may be arbitrarily reduced or increased. Golfers participating in Club handicap events must have a U.S.G.A. handicap. The maximum handicap allowed in such an event will be 36 for men and 40 for women. Some events may, according to U.S.G.A., require a reduction of handicap. The professional staff has the right to adjust handicaps for the purpose of equity.
A course marshal shall be utilized, as needed, to expedite play, to enforce golf etiquette and general golf rules and regulations. It is the obligation of each golfer to comply with these directions.
In case of lightning please suspend play and return immediately to the clubhouse. The golf staff will notify you to clear the course by: (1) one prolonged horn blast. Please avoid trees, open spaces and golf carts.
Any member in good standing may bring a guest. An individual as a guest on the golf course may play a maximum of two (2) times per calendar month and no more than (12) times per calendar year. Guest fee prices can be obtained by calling the golf shop. At all times, a Member or spouse must accompany guests, unless other arrangements are made with the professional staff. Dependents may not have guests unless authorized by their parents. Members may not bring more than 4 guests at a time, unless otherwise approved by the Director of Golf. Members who bring guests are directly responsible for their conduct, demeanor, appearance and financial obligations.
It is the duty of each member and guest to diligently assist in keeping the golf course in great condition. Divots should be carefully replaced or filled with sand provided, ball marks on greens should be repaired and, upon completion of a shot, bunkers are to be raked and smoothed.
Conformity to the rules and regulations is mandatory if Hidden Trails members and guests are to enjoy play. The responsibility of all golfers begins on the practice tee and continues through the end of the round. Consideration of others is the most important rule in golf. Offensive language or actions unbecoming of a golfer will not be tolerated and may result in suspension of a member’s playing privileges.
Only food and beverage provided and sold by Hidden Trails are allowed on the golf course.
Pets are not permitted on the golf course or other property.
For your safety, walking, jogging, or bicycling is not permitted on the golf course.
Hidden Trails shall not be responsible for any loss, theft, or damage to any property of any kind belonging to members or their guests.
Sponsored events and outside events approved by management may be scheduled from time to time. Check your newsletter calendar, the website, or call the golf shop for more information on these events.
GOLF CART RULES AND REGULATIONS
Golf carts are provided for the convenience of members and guests registered to play golf. Only members and guests who are 16 years of age and possess a valid driver’s license may operate a Club owned golf cart. A member or guest operating a golf cart is responsible for its use and must adhere to all golf cart rules and regulations. For safety purposes and to avoid damaging the golf cart, no more than two individuals shall ride on a golf cart.
Members and guests operating a Hidden Trails owned golf cart will be held fully responsible for any and all damages to the golf cart or golf course while it is in their possession during their time. The cart will be inspected prior to and after the round and should there be any damage the member will be notified. A member wishing to restrict dependent children from operating carts should do so by notifying staff in writing. Otherwise the member is responsible for the actions of dependent children.
The 90 degree rule shall be in force at all times when golf carts are allowed to drive off the cart path. Members who are physically handicapped must provide a letter from a physician which certifies that the member must use a golf cart each time that he/she plays golf. This member may be granted permission to have his/her golf cart set to handicap status that allows him/her to use the 90 degree rule at times when carts are required to remain on the cart path.
The 90 degree rule requires the member or guest to remain on the cart path until opposite the golf ball, then drive from the cart path at a 90 degree angle to the golf ball and return to the cart path after playing the shot. Golf carts must remain on the cart path on all par three holes and around all tee boxes and greens. Physically handicapped individuals must use the 90 degree rule and their carts should remain on the cart paths on all par three holes and around all tees and greens whenever possible.
Golf carts are not permitted in the residential community.
Please avoid all wet areas and newly sodded areas, so as to prevent damage to the golf course.
Personal golf carts are permitted on the golf course upon approval of the General Manager.
Failure to observe and obey the golf cart rules and regulations may result in forfeiture of their use.
Members and guests are asked to use no more than (1) cart for a twosome, (2) carts for a threesome & foursome and (3) carts for a fivesome, in order to save wear & tear on the golf course.
Violations of Hidden Trails Country Club golf rules and regulations, as well as, repetitive slow play are subject to penalty of suspension or loss of privileges as determined by the Hidden Trails management.